Learn how to keep track of expiring connection method access, job function assignments and user accounts in IDM365. More information about IDM365 can be found on our website at idm365.com.
For security purposes, user access can be set to expire in a number of different ways. When adding or editing an external user, the account can be set with an expiry date so that it will be disabled automatically when the user is scheduled to finish their work. Individual job functions that are assigned to a user can also be set with an expiry date, making it possible to assign access for a specific time-period when their job requires it. Certain job functions may expire automatically on a set schedule if they have been set up to require periodic renewal.
When an account or job function is about to expire, the manager or executive responsible for it will be notified. For job functions that expire automatically, a renewal task will also be created and show up in the my tasks section. The users responsible for approving access can keep track of all access that is scheduled to expire by going to the user management business unit page. Each connection method, individual job function assignment and user account that is set to expire will be listed in the appropriate section.
Basic job functions associated with connection methods are listed separately from regular job functions since they affect login rather than just access to a specific resource. Expiring user accounts will also show the expiry comment that was written for it. All the lists will show the current status of the affected user. By having someone responsible keep track of these lists, access expiry can be handled in a proper manner, minimizing the chance of access being lost when it is still needed.