1000 Museums Tutorial Series

  1. ResourceSpace is your place to upload and manage all of your images, metadata, and information.

    It is incredibly simple to use and these short tutorials will walk you through the process so you can be a pro in no time!

    This tutorial will show you how to upload images for all your works of art.

    First go to ResourceSpace at: http://rs.1000museums.com
    Then log in with your username and password

    Once logged into your account, find the navigation options in the upper right portion of the screen.

    Here you will click “Upload”

    Step 1 is to specify the default information for your images.

    Most of the fields on this screen can be left blank as this information and metadata will be entered separately in our metadata upload tool.

    First, select a resource type of Work - as in work of art
    Then, enter a Title of ‘titlepending’
    This field and the other metadata below will be entered in separate process.

    Scroll all the way to the bottom of the screen click “Next”

    Step 2 is to upload the files.

    Click the “Add Files” button and select all of the images you want to upload.
    You can use the shift key to select multiple files in a sequence, the control or command key to select multiple files out of sequence, or just click control or command A to select everything in a folder.

    Then click open in the lower right of the window.

    You should now see all of the images loaded and ready to upload.

    If everything looks good, click the “Start Upload” button and the upload will process will begin.

    Depending on the number of images, file sizes, and internet connection speed, process times will vary.

    Once the process is completed, you will see all of the images that were uploaded from your account.

    If you go back to the home page, and click My Collections, you will see all of your completed uploads identified by date and time of the upload.

    The next tutorial will show you how to format your metadata associated with the images you just uploaded.

    If you have any questions, please email us at uploads@1000museums.com

    # vimeo.com/71093218 Uploaded 248 Plays 0 Comments
  2. Metadata Formatting Template: http://bit.ly/1km-metadata-template

    Once you’ve uploaded your image files to ResourceSpace, the next step is adding the metadata associated with those images.

    This tutorial will show you how to format your metadata in Excel so that it can be entered into the system as one CSV file.

    Let’s first look at the CSV template file provided by 1000 Museums.

    This template contains the necessary column headers as well as definitions and examples to help you through the process.

    Note that 4 of these columns are required: Contract ID, Original Filename, Artist, and Title
    That being said, the more information you provide, the easier it is for customers to find your works of art.

    If you have no information for an entire column, that is okay, but you must still include the column header.

    We will now walk you through an example.

    In most cases, you will be starting with an Excel export generated from your internal database system. The information in that file might not directly match the fields required in our template; so the formatting process may require you to combine or separate data fields as needed.

    We recommend positioning the excel file such that the template is also visible or you can toggle between the two.

    Best practice to avoid typos and common format mistakes is to copy and paste information into the template.

    Going from left to right, we start with the first column: IP Contract ID, this is the contract ID provided to you by 1000 Museums. It is a mandatory field. Let’s say it’s 0

    The next column is Original Provider ID. This an alternative identifier or filename for the image.

    After that is: the original filename field. This is mandatory and it must match what we uploaded to resource space.

    The next column is also required. Creator Name is the artist who created the work. The entire name goes in one field, so you may have to combine first and last name cells together to fit the template.

    Creator qualifier is used when the original creator is not known for sure. For example, this work is attributed to this creator.

    The Work Organization is used when the work was created by a group, organization or company.

    As mentioned before, only 4 designated columns are required, but if we have no information for a column, like Creator type, we can leave it blank, but must still include the column header.

    Title is the last required field. It may or may not include creation dates.

    Regardless the dates should also be entered in the following column called: Created Date

    The next 3 columns describe the original work. Here is an example where I need to separate the dimensions field for inches and centimeters.

    The following column is for Keywords. Enter a list of keywords separated by commas. These are extremely important when users are searching for your works of art.

    The next 6 columns describe ownership and rights of the work, including accession detail such as Gift of... and Accession number which typically represents the date of accession

    Image notes can be used for internal notes regarding an image, such as: Needs Color Correction.

    And finally, the last column: Additional Information can be used to capture information not reflected in the other fields. For example: Photo Credit of a print.

    Once you’re done entering the information, delete the definition and example rows. Then the file must be saved as a CSV file. To do this, go to FILE -> SAVE AS and make sure the format selected is Comma Separated Value: CSV.

    Do not select the Windows or MS DOS versions of CSV, just select the format that says Comma Separate Value.

    Finally, email this CSV file as an attachment to uploads@1000museums.com. Be sure to include the name of your institution as well as the Collection name, of the associated images. If you recall, this is just the date and time you uploaded the image files.

    If you have any questions, please email us at uploads@1000museums.com

    # vimeo.com/71392105 Uploaded 258 Plays 0 Comments

1000 Museums Tutorial Series

1000 Museums

1000 Museums Tutorial Series

1) Image Uploads
2) Metadata Formatting

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