Video conferencing tools and other online collaboration software have become critical for remote and hybrid office teams to chat, run meetings, and coordinate projects efficiently, and Microsoft Teams is one of the biggest names among them. But Teams is more than a meeting and messaging platform.
Microsoft Teams apps are built by third-party developers to expand the platform’s capabilities. Whether you’re tracking a marketing campaign or managing meeting notes, you can customize your workspace to fit the office team’s needs with some of the thousands of apps and integrations available — and the right integrations make a big difference.
In this article, you’ll find Microsoft Teams apps that support productivity and collaboration, as well as tips on choosing a Teams application to help you get started.
14 apps and integrations to get more out of Microsoft Teams
Choosing the right Microsoft Teams apps can realign your team and get tasks back on track. Here are 15 essential collaboration apps for teams to use with Microsoft Teams software for a more productive workday.
1. Vimeo
Integrating Vimeo and Teams means your recorded meetings automatically save to your Vimeo account. That means no more searching through shared drives or chat threads to find information from a past meeting. It’s especially useful for marketers and video teams who need to archive and share internal calls or meeting footage, since Microsoft can’t host videos alone. The integration also supports auto-archive features and bulk management tools.
Here’s what you get with Vimeo’s integration with Microsoft Teams, Google Meet, Zoom, and Webex:
- Smart search: Vimeo generates automatic transcripts, so you can search based on anything a speaker says within your video, instantly.
- AI-generated video details: Vimeo automatically generates video titles, detailed descriptions, creates chapters, and adds relevant tags, making your content discoverable and SEO-friendly.
- AI Q&A: Vimeo AI’s Ask AI tool generates common questions and answers directly in the video player.
- AI translations: Use Vimeo AI credits to add audio dubbing and subtitles in over 30 languages, where all language variations live within the same video link.
- Text-based editor: Delete filler words, long pauses, and irrelevant sections by simply editing the video’s transcript, just like you would a document.
Best for: Teams who want a central video hub for training, onboarding, or campaign recaps.
Pricing: $25/month, billed annually, with Vimeo Standard plan (and higher tiers).
Get started with Vimeo’s Microsoft Teams integration →
2. Trello
Trello brings visual project tracking to your Teams channels, making it one of the best Microsoft Teams apps for project management. You can view, edit, and update Trello cards without leaving Teams, which makes campaign planning or updating content calendars during a team meeting more efficient.
Best for: Project managers and content teams tracking deliverables.
Pricing: Free accounts can use one Trello integration. Paid tiers start at $5/user/month.
3. Microsoft Power BI
Pull interactive dashboards into your Teams workspace by adding Power BI. This program helps teams monitor key performance indicators in real time, making data more accessible across departments. And as another Microsoft product, its integration into Teams is intuitive.
Best for: Analysts, sales teams, and decision-makers.
Pricing: To add Microsoft Teams, purchase a Pro plan or higher, which starts at $14/user/month billed annually.
4. Asana
With the Asana app, you can manage project tasks and timelines directly from your Teams interface. Link comments to tasks for quick communication during busy days, and receive automatic reminders and updates when anything changes in your Asana workspace.
Best for: Marketing and operations teams juggling multiple campaigns.
Pricing: Paid Asana plans, which are necessary to add integrations, start at $10.99/user/month.
Connect Vimeo and Asana →
5. Jira
Developers and product teams use Jira as a product management program to manage IT issues and planning campaigns in one place. The Teams integration keeps stakeholders in the loop without requiring them to use a separate tool.
Best for: Agile dev teams and IT operations.
Pricing: Free plans are available for organizations up to 10 users. For larger organizations, standard plans start from $8.60/user/month.
6. Microsoft Azure DevOps
For technical teams, Azure DevOps is a coding and development-focused project management program with an expansive app marketplace that keeps everything in one place.
Integration with Teams lets users track code changes, pull requests, and deployments all from the Teams desktop app. Like Power BI, its shared developer makes integration into Teams easy.
Best for: DevOps and software engineering teams.
Pricing: Free for up to five users. Pay $6/user/month for the sixth user and beyond.
7. Airtable
If you rely on databases or flexible spreadsheets, Airtable brings customization and automation to platform management in Teams. Teams can then use information in Airtable to automatically create things like calendar invites or new records, giving you plenty of time back for more impactful tasks.
Best for: Marketing, HR, and ops teams managing content calendars or internal data.
Pricing: Integration isn’t available in Airtable’s free plan. Team pricing starts at $20/user/month, billed annually.
8. Salesforce
The Salesforce Sales Cloud app connects CRM insights to Teams. Users can view records, receive updates, and collaborate on sales pipelines or campaign results just by mentioning a client name in Teams, making in-house research and refreshers seamless.
Best for: Sales, marketing, and customer success teams.
Pricing: Teams integration is only available for higher paid tiers of Sales Cloud and Service Cloud Salesforce licenses. It starts at the Enterprise level, which is $175/user/month, billed annually.
9. Figma
Figma’s integration with Teams allows design teams to share mockups and collaborate on visuals within Teams chat or channels like a virtual whiteboard. Previews are easier with unfurling attachments, showing colleagues where to find the file and what design is inside before opening.
Best for: Designers and creative teams.
Pricing: Free starter plan available, and pro plans start at $12/user/month.
Connect Vimeo and Figma →
10. ClickUp
ClickUp is a flexible productivity platform that helps teams to manage tasks, docs, and goals across workspaces. Adding ClickUp to Teams makes assigning tasks to team members faster, and the program can send automatic updates about projects in Teams, ensuring no one gets left out of important information.
Best for: Cross-functional teams needing one hub.
Pricing: Integration with Teams is available at all price points, including the free tier. Paid plans start at $7/user/month.
11. Workday
Workday’s app makes HR processes like time tracking and PTO requests easy to manage directly within Teams. There are over 75 one-click actions, including things like requesting access to a learning course and receiving approval from your manager without either of you leaving the chat.
Best for: HR teams and people managers.
Pricing: Workday doesn’t publicly share any of their pricing information, but integrations with Teams are only an option with Core Human Capital Management software.
12. GitHub
Developers working in GitHub can move conversations into Teams to keep everyone — regardless of role — in the loop. Teams integration with GitHub lets you monitor issues and commits, track your personal work in a private server, and get alerts on pull requests without switching between GitHub and Teams.
Best for: Engineering and dev teams using GitHub.
Pricing: Free plans can integrate with Teams for individuals and organizations. Paid plans start at $4/user/month.
13. Zapier
Zapier automates workflows between Teams and thousands of other tools. This is an ideal integration for the person who always has unread notifications, as it consolidates messages, and automated pings are short and sweet. Use it to set triggers or sync data between your favorite platforms, and set up new channel messages quickly from Zapier’s template library.
Best for: Admins and marketers automating repetitive tasks.
Pricing: Zapier’s free tier doesn’t support app integrations. Paid plans start at $29.99/month.
14. Jotform
Create, send, and collect responses for forms and surveys from the comfort of your Teams account with Jotform integration. Jotform makes it simple to pull submissions directly into your Teams interface so you can receive automatic notifications for completed forms. Surveys and forms have their own channels, so responses are easy to collect and review whenever you need it.
Best for: Customer service and HR teams, or for general feedback collection.
Pricing: Integrations are available for free plans, and paid plans start at $34/month.
Discover Vimeo Integrations to streamline your workflow →
How to choose an MS Teams application that fits your workflow
Choosing the right Teams application starts with understanding your team’s day-to-day needs:
- Define your priorities: Look for apps that support your most common tasks, such as task management, file sharing, or live streaming.
- Focus on integration depth: Some apps only allow notifications, while others offer full two-way syncing or in-app functionality. Consider your team’s preferences for one workspace or separate silos.
- Test with a small group: Sometimes things look right on paper but don’t play out in expected ways. Roll out new tools with a pilot group to get feedback before full adoption.
- Consider your team’s technical comfort: Choose apps that match your team’s familiarity with certain workflows or tools — and capacity to learn new ones.
Apps that support flexible permissions, tabs for easy access, and seamless chat integrations can reduce friction and increase successful adoption.
FAQ
How do I create a Microsoft Teams application?
To create a custom app, developers can use the Microsoft Teams Developer Portal or integrate using Microsoft’s Graph API. You’ll need a Microsoft 365 account and permissions to share the app with the rest of the organization.
What’s the difference between the Teams desktop app and the web app?
The Teams desktop app offers more robust features and better performance than the web app, especially for video meetings. The web version is convenient, but may limit access to advanced tools like integrations and offline features.
How do I make Microsoft Teams meetings fun?
To keep your team engaged and enjoying themselves during meetings, you can add polls, icebreakers, and apps like Kahoot without leaving Teams. Creative use of chat, emojis, and GIFs also makes webinars and meetings more interactive. And letting team members interact with one another in lighthearted, unscripted moments can promote camaraderie and build a better foundation for fun meetings in the future.
Keep Microsoft Teams organized and accessible with Vimeo
Vimeo's video conferencing integrations are designed to tackle the issue of messy and hard-to-find meeting recordings in our current hybrid work setup. By bringing together recordings from services like Zoom, Microsoft Teams, Google Meet, and Webex into one searchable hub, Vimeo makes it easier for teams to organize and get more out of their video discussions. The platform includes features like automatic transcripts, AI-driven tagging and summaries, and a text-based editor, which help users manage and make the most of their meeting content.
By integrating with video conferencing platforms, Vimeo boosts these platforms, facilitating better remote collaboration and asynchronous work. It creates a unified, searchable content environment, simplifying the process for teams to catch up on missed meetings and keep everyone aligned across teams. In the end, Vimeo's goal is to turn scattered meeting files into actionable insights, helping businesses avoid productivity losses and promote smarter video collaboration.
