Over the past few years, professionals in many industries have adapted to the steep increase in flexible work environments. With team members no longer regularly working in-office together, video collaboration tools have stepped up to close the communication gap between work locations.
These platforms help teams streamline feedback and keep projects moving. By using live video, screen recordings, and other visuals in a shared space, video collaboration platforms turn what would’ve been a three-day email chain into a twenty minute video collaboration session.
This guide walks through the 10 best video collaboration softwares available for all types of teams. Explore how these tools might support more organized, efficient video production in your workplace.
Why does a team need video collaboration tools?
Effective online collaboration tools give creative teams a shared space to streamline video reviews and reduce miscommunications. These benefits are especially valuable for remote and hybrid teams that work across time zones.
In video production, quality collaboration means that instead of sending drafts back and forth, team members work together to clarify changes, improve storytelling, and ensure final content meets the mark. The right tool can reduce bottlenecks and keep work on track by allowing seamless collaboration among team members, no matter where they are.
Some benefits of visual collaboration include:
- Improving precise communication through time-coded comments, screen recordings, and visual notes.
- Streamlining workflows by bringing feedback and approvals into one place.
- Increasing productivity by reducing delays and cutting down on miscommunication.
Explore Vimeo’s video communication tools for seamless collaboration →
When choosing a video collaboration platform, it’s important to select one that fits your team’s needs and removes friction in the production process. Here are some key features to consider while looking at collaboration tools for your team:
- Ease of use: A simple interface flattens the learning curve and encourages team-wide adoption.
- Feedback mechanisms: Features like annotations and status labels reduce confusion during reviews — and the number of back-and-forths — to streamline approval.
- Integration: Compatibility with editing tools or project management platforms you already use centralizes your workflow.
- Security: Watermarks, file encryption, and draft access controls keep confidential information and new ideas in safe hands.
- Pricing: Less expensive plans tend to support fewer users and less content volume, and may have fewer tools to offer.
What tools are available for video collaboration?
The best team collaboration software platforms of 2025 simplify feedback, centralize assets, and help teams move concepts to final cut faster.
1. Vimeo
Vimeo keeps video editing and hosting all on one platform, with collaborative features at every step of the production process. Creators can share private review links without requiring a Vimeo login, so stakeholders can leave time-coded annotations, mark status updates, and track changes across video versions. And any account holder can integrate the platform seamlessly with tools the team is already using, including Adobe Premiere Pro, Google Drive, and Final Cut Pro.
Best for: Video professionals, freelance editors or producers
Pricing: Free plans are available, but collaboration tools start at $9/month (billed annually) with the Starter plan.
Explore Vimeo’s collaboration tools →
2. Frame.io
Frame.io offers a polished user interface for creative professionals. As a workflow tool and file hub for video projects, it supports time-stamped comments, version history, and side-by-side comparisons to simplify the review process. Multiple team members can edit videos at the same time, allowing for real-time collaboration. The platform integrates directly with three other video editing softwares: Adobe Premiere Pro, Final Cut Pro, and DaVinci Resolve.
Best for: Creative teams in film, broadcast, and post-production.
Pricing: There are free plans that support one or two users, but most collaboration features are only accessible through paid plans, which start at $15/user/month. Short-term free trials are also available.
Integrate Vimeo with Frame.io →
3. Wistia
Wistia combines video hosting with collaborative features tailored to marketing teams. While it’s not a full editing suite, you can still lightly edit videos in Wistia using their AI tools. Record a webinar to use later or embed a link anywhere with basic feedback tools, chapters, and player customization.
Wistia’s tight scope makes it a good option for teams looking to try high-quality video marketing, and it integrates with CRM and marketing platforms like HubSpot and Marketo at its higher paid tiers for more comprehensive marketing strategies.
Best for: Marketing teams and content marketers.
Pricing: Free plan available, but team review starts with a Plus plan at $19/month.
Compare Vimeo and Wistia →
4. Kaltura
Kaltura is a content collaboration platform built for education and enterprise. Its AI-powered user experience prioritizes accessibility and scale with video conferencing, screen sharing, and lecture captures. It’s a relatively hands-off video collaboration platform, as Kaltura’s AI can do a lot of editorial heavy lifting — but the Enterprise Video Portal’s screen recording and interactive additions still offer a human-forward approach. The platform also integrates with LMS systems like Moodle and Blackboard and scales easily across organizations, as it can host multiple events at once.
Best for: Universities, training teams, and large enterprises.
Pricing: Custom pricing based on use case and volume.
Compare Vimeo and Kaltura →
5. LucidLink
LucidLink is an interactive file system platform that allows remote teams to work in the same system in real time. Editors can access high-resolution files instantly without downloading, making it useful for video editing collaboration across the globe. LucidLink has very strong privacy and security policies, and the platform integrates with most major editing tools.
Best for: Remote video editors and creative teams with high storage needs.
Pricing: Plans start at $7/user/month. Each user adds 100GB of storage to the team account.
6. Ci Media Cloud
Built by Sony, Ci Media Cloud supports high-resolution video review and secure collaboration. It combines strong privacy features with frame-accurate commenting, watermarking, and AI-based transcription to create a robust system. Ci integrates with tools like Avid and Premiere Pro and includes scalable media asset management. And as a bonus, if you work with Sony cameras, Ci Media Cloud integrates with the camera’s built-in WiFi system to upload footage directly to the platform.
Best for: Media and entertainment companies with complex production pipelines or secure media content.
Pricing: Team workspaces start at $49/month.
7. Zight
Zight (formerly CloudApp) is a screen recording tool that simplifies quick video capture and feedback for teams with AI. It’s ideal for capturing and sharing video messages with a minimal interface, but isn’t suitable for deep video editing. By leaving feedback with a screen recording, your team can reduce the need for time-consuming written instructions. Zight also integrates well with Slack, Jira, and other project management platforms for faster feedback.
Best for: Teams needing quick video walkthroughs or asynchronous updates.
Pricing: Free plan and free trials available, but Team plans for collaboration start at $11/user/month.
8. Filestage
Filestage is a video collaboration platform designed to streamline proofing and reviews. It saves time on commenting, file versioning, and asset approval by linking every part of a project to a central file. The interface works in real time and integrates with popular project management and file storing software, such as Google Drive, Slack, and Trello.
Best for: Creative agencies and remote post-production teams.
Pricing: Free plan available for up to two active projects. Paid plans start with the Basic tier at $109/month (billed annually), including 1TB storage.
9. Evercast
Evercast delivers high-performance video conferencing for creative collaboration across regions. It’s built for high-quality (think 4K) streaming, but still supports video collaboration in low latency so remote teams can edit and review together with a shared set of playback tools. Evercast also integrates with popular post-production pipelines, including Premiere Pro, After Effects, and Iconik. And Evercast boasts intense security measures, with active watermarking and encryption services.
Best for: Creative teams in media and entertainment.
Pricing: The commitment-based Standard plan starts at $549/month. An Enterprise custom plan is available for larger clients.
10. Powtoon
Powtoon is a browser-based video creator with a bend toward animation and collaboration. Its drag-and-drop interface is beginner-friendly, with read-made templates, brand assets, and AI editing support at the ready. While it’s less robust for post-production feedback than other video collaboration tools, it stays accessible for anyone, regardless of skill level, with its Microsoft Teams and Zoom integration.
Best for: Internal communications and team presentations.
Pricing: A free plan is available, and paid plans for individuals start at $15/month billed annually. But if you’re planning on reusing any Powtoon videos with third-party resellers, opt for the Business plan at $125/month (billed annually).
FAQ
What’s the difference between video sharing and collaboration?
Video sharing refers to distributing content for viewing, like posting a video on your website or sending a link to a friend. Video collaboration is a feature in software or online video creator platforms that helps teams actively work together through production with features like commenting, annotation, and version control.
Can I integrate video collaboration tools with project management software?
Yes. Many video tools, including Vimeo, support integration with project management platforms. Vimeo’s Asana integration, for example, allows teams to attach video feedback to specific tasks to reduce communication gaps.
Are there tools that allow internal and external stakeholders to review content?
Yes. Vimeo, Frame.io, and Filestage offer review links that don’t require an account to use. This makes it easier to collect feedback from clients, freelancers, and partners without running over budget.
Power your video projects with Vimeo’s collaboration tools
The right video collaboration platform keeps your team focused and timely. From reviewing edits to gathering approvals and informing clients, remote collaboration software gives you the structure to move efficiently through recordings without sacrificing quality.
Vimeo’s video review tools make it easier to centralize feedback, manage video updates, and move your team forward. With its integrations for just about any popular third-party platform and the ability to share videos across departments or clients, Vimeo can smooth every step from concept to final cut.
