As more businesses embrace flexible and hybrid models, choosing the right online tools for collaboration is essential. Whether across the office or across time zones, software for collaboration enables up-to-the-minute communication, centralized file sharing, and efficient task management.
In this guide, we’ll explore 10 excellent virtual collaboration tools, including their core features and how they can support your team. Learn how remote collaboration solutions for enterprises as well as for creative professionals, marketers, and small businesses can help boost any workplace or team!
What are online tools for collaboration?
Online collaboration tools are digital platforms that help teams work together in real time or asynchronously, regardless of location. These tools support many different business functions, including instant messaging, video conferencing, task tracking, file sharing, and feedback collection.
Whether reviewing creative assets or managing project timelines, web-based collaboration tools are designed to eliminate fragmented task handling. Top collaboration software often integrates with other business tools, allowing smoother handoffs between teams, better version control, and improved visibility for managers and stakeholders.
Explore Vimeo’s collaboration tools →
Benefits of collaboration software
Here are some key benefits of using online collaboration tools for businesses:
- Streamlined communication: Team collaboration tools reduce back-and-forth emails and bring conversations into one shared workspace, making it easier to keep everyone informed.
- Faster project management: With the built-in task management features of a project collaboration tool, businesses can assign responsibilities, set deadlines, and track progress.
- Improved idea sharing: Online platforms make it simple for teams to brainstorm and gather feedback.
- Greater transparency and accountability: Collaboration software offers heightened visibility into specific stakeholder feedback and approval needs, helping to identify any blockers.
- Increased efficiency and engagement: By simplifying task handoffs and communication, collaboration tools create a more productive workplace.
12 best collaboration tools for remote teams: Streamline your business workflows
Below, we’ve grouped 12 of the best remote collaboration tools by function — each designed to improve team collaboration and help businesses stay organized, productive, and connected across locations.
Project management and task coordination tools
1. Asana
Asana is a project management tool that helps teams plan, track, and manage work with clarity and accountability.
Features:
- Use lists and timelines for flexible project views
- Assign tasks, set due dates, and monitor progress in real time
- Supports automation and recurring tasks
Best for: Teams managing multiple projects with many subtasks, especially marketing, operations, and design.
Check out Vimeo’s integration with Asana →
2. Trello
Trello uses a Kanban-style interface to make task management and project collaboration simple and visual.
Features:
- Track tasks and ideas with drag-and-drop boards, checklists, and due dates
- Use Power-Ups for integrations with tools like Slack, Google Drive, and Dropbox
- Easy to adopt across teams
Best for: Small teams or individuals looking for a more visual way to organize personal or professional work.
3. Monday.com
Monday.com offers a flexible workspace for project tracking, resource planning, and collaboration.
Features:
- Customizable dashboards with timeline, Gantt, and calendar views
- Supports cross-functional collaboration through automations and integrations
- Centralizes file sharing, updates, and task management
Best for: Teams with diverse workflows and complex project coordination needs.
Video collaboration and creative review tools
4. Vimeo
Vimeo’s video collaboration tools are built for teams working with video. They offer a centralized workspace for feedback, video sharing, and managing video content.
Vimeo lets you:
- Leave time-coded comments directly on videos to streamline revisions
- Share ideas with internal teams or clients using secure review pages
- Simplify version control and approval workflows
- Record your screen and send an asynchronous recording to your team
- Replace your video but keep the same URL to avoid any confusion
- Integrate with leading project management tools like Asana and communication platforms like Slack
Best for: Creative teams, content producers managing distributed video review cycles, marketing departments, and post-production video workflows for business and brands.
Here are just a few integrations supported by Vimeo:
- Zoom: Auto-upload Zoom recordings for quick review
- Google Drive: Organize and share video assets seamlessly
- Microsoft Teams: Centralize meeting recordings in your Vimeo library
- Figma: Streamline communication about designs and wireframes
- Frame.io: Seamlessly share, review, and approve videos
Discover Vimeo’s collaboration tools →
5. Frame.io
Frame.io, acquired by Adobe in 2021, is a video collaboration platform that also allows users to share media and track feedback. Frame.io can be combined with Adobe Express and Adobe Firefly Services to enable content production at scale, or users can opt for an all-in-one video platform.
Features:
- Share media and track feedback on video collaboration
- Manage media and assets (videos, photos, design files, etc.) in one place
- Leave specific feedback on individual frames or across a sequence of video
Best for: Post-production teams who heavily use video review and collaboration workflows.
Connect Frame.io and Vimeo →
Real-time communication and messaging tools
6. Slack
Slack is a real-time messaging platform that simplifies team communication through channels, threads, direct messages, and video huddles.
Features:
- Create topic-based channels for structured conversations
- Share files, pin resources, and integrate with project tools
- Host quick huddles or video calls for impromptu discussions
Best for: Remote teams looking for fast, flexible communication.
See Vimeo’s integration with Slack →
7. Microsoft Teams
Microsoft Teams is a video conferencing communication and collaboration platform integrating with the full Microsoft 365 suite.
Features:
- Organize conversations around teams and topics
- Share documents and co-edit in real time with Office apps
- Schedule meetings and store recordings in Vimeo via integration
- Offers customizable permission tiers and enterprise-level security
Best for: Larger organizations already using Microsoft tools.
Check out Vimeo’s integration with Microsoft Teams →
8. Zoom
Zoom is a cloud-based video conferencing software application and communications platform. It's used for virtual meetings, webinars, and collaboration through audio, video, and chat.
Features:
- Facilitate discussions and collaboration among team members via video conferencing
- Share your screen with participants during an online meeting
- Enable breakout rooms to foster smaller group discussions
Best for: Scheduling live online meetings for remote and hybrid teams.
Explore Vimeo’s integration with Zoom →
File sharing and cloud-based collaboration tools
9. Google Drive
Google Drive is a cloud storage solution that supports team collaboration through shared folders, live editing, and file versioning. You can even embed Vimeo videos directly in Gmail to simplify content sharing.
Features:
- Collaborate on Docs, Sheets, and Slides in real time
- Manage access permissions with ease
- Sync across devices and integrate with apps like Trello, Asana, and Vimeo
- Secure storage with version history and backup
Best for: Teams already using Google Workspace or needing fast, reliable file sharing.
Explore Vimeo’s integration with Google Drive →
10. Dropbox
Dropbox helps teams securely organize, store, and collaborate on files in the cloud.
Features:
- Store large files and access them from any device
- Use shared folders and links to collaborate externally
- Integrates with other tools to simplify video uploads and sharing
- Offers file recovery and backup features
Best for: Creative and media teams handling large files or collaborating with external partners.
See how Vimeo and Dropbox compare →
Whiteboarding and brainstorming tools
11. Miro
Miro is a digital whiteboard platform that enables real-time collaboration and ideation.
Features:
- Create visual boards for mind mapping, user journey mapping, and wireframing
- Invite collaborators to draw, comment, and vote
- Offers templates for agile planning, sprint retrospectives, and more
- Integrates with tools like Slack, Trello, and Google Drive
Best for: Product, UX, and creative teams looking to share ideas visually.
12. Lucidspark
Lucidspark is an online whiteboard that helps teams ideate, plan, and collaborate visually.
Features:
- Drag-and-drop interfaces for diagrams, sticky notes, and sketches
- Use built-in voting and timers to facilitate workshops
- Integrate with Lucidchart for technical diagramming
- Works well with Zoom and Microsoft Teams for real-time sessions
Best for: Teams that conduct remote brainstorming, planning, or design sessions.
Frequently asked questions
What are the bandwidth requirements for these tools to function optimally?
Bandwidth requirements vary depending on the type of collaboration tool. Video conferencing platforms like Microsoft Teams and Zoom typically require at least 1.5 Mbps for standard video calls and up to 3 Mbps or more for high-definition meetings.
File sharing and project management tools like Trello or Asana are less bandwidth-intensive and function well with standard internet connections. A stable connection with at least 10 Mbps download and 5 Mbps upload is recommended for best performance.
How customizable are these tools for specific industry needs?
Most online collaboration tools offer a range of customization options. For instance, tools like Asana and Monday.com offer templates and dashboards you can tailor to nearly any industry, from marketing to engineering. Vimeo’s video collaboration features are equally adaptable, supporting creative review, internal training, or customer communications across industries. Explore Vimeo’s video collaboration tools to make reviewing, approving, and delivering content easier.
How do collaboration tools improve employee engagement?
Collaboration software boosts employee engagement by making communication more transparent. These tools encourage team collaboration through asynchronous communication and reduce siloed work. Features like real-time messaging, content feedback, and shared workspaces keep employees aligned and involved in decision-making, which can contribute to stronger team performance. Shared video training and development can be a powerful application for remote teams that can’t all attend a seminar in person.
Which tool allows you to collaborate with coworkers in real-time?
Several collaboration platforms support real-time interaction. Slack enables instant messaging and quick huddles; Zoom and Microsoft Teams offer live video meetings; and Google Drive and Miro allow multiple users to collaborate on documents or whiteboards simultaneously. For video-specific workflows, Vimeo enables real-time feedback on shared content, helping teams review and respond efficiently.
Level up your collaboration toolkit with Vimeo
Whether you're looking for quicker workflows, intuitive project management, or powerful integrations that tie everything together, choosing the right platform can directly impact your team's productivity and engagement.
Vimeo’s video collaboration tools enhance workflows with screen recording, video editing, and secure sharing. Additionally, with direct integrations into tools like Slack, Asana, Zoom, and Google Drive, Vimeo can fit neatly into your existing tech stack.
