Bulk privacy settings management for your video library

Change privacy across dozens or hundreds of videos in one operation instead of clicking through each one. Vimeo bulk privacy tools let you apply passwords, switch privacy modes, add or update domain restrictions, and set folder-level defaults new uploads inherit. Contributors stop leaking content by accident, and admins stop spending their week on toggle work.
Get started for free

You're in great company

Video privacy that requires per-file clicks doesn't scale past a small library

  • One-at-a-time toggles are how content leaks

    In a library of 500 videos, checking every asset's privacy state is a full-time job nobody does. Confidential content sits on default settings, or a contributor accidentally publishes an internal training to the open web.

  • Domain changes trigger dozens of individual updates

    When your marketing domain moves from example.com to newexample.com, every video with domain restriction needs its whitelist updated. One at a time, that is a week of clicks. In bulk, it is one action.

  • New contributors default to whatever's easy

    Without workspace-level defaults, new uploads land on whatever the individual contributor picked at upload. That's how a 'private' library ends up with a hundred publicly listed videos nobody remembers uploading.

Privacy is a library-level problem, not a per-video problem. Setting the right defaults at the workspace and folder level, then applying bulk changes when policies shift, is how mature teams keep hundreds or thousands of videos aligned with the actual security posture the org agreed to. Vimeo bulk privacy tools cover both sides: defaults on the way in, bulk changes when things need to move.

Bulk privacy operations that move dozens of videos at once

Select multiple videos or a whole folder and apply a privacy change in one action. Switch privacy mode across every asset (Public, Unlisted, Password-protected, Hide from Vimeo, Private), apply or rotate a shared password, and update a domain whitelist. Bulk operations run against filters like folder, tag, uploader, or date range, so 'privacy for everything in Training' is one click.
Get started now

Bulk privacy mode changes

Switch a batch of videos from Public to Unlisted, from Unlisted to Password-protected, or into Hide from Vimeo. Useful for retiring old campaign creative or locking down a stale project.

Bulk password apply and rotate

Apply a shared password across every video in a partner library, or rotate the password quarterly. New password propagates to every video in the batch in one action.

Bulk domain whitelist updates

Update the domain whitelist across every embedded video when a domain changes. One edit, propagated across the batch, no per-video clicking.

Filter by folder, tag, or date

Target the bulk operation with filters. 'All videos in the Sales folder uploaded before 2024' becomes a filtered selection that a bulk privacy change runs against.

Folder-level defaults so new uploads inherit the right privacy

If a domain changes or you add a partner site, update the whitelist once and every video the rule applies to picks up the change. Folder-level defaults mean a contributor who drops a video into the Internal folder inherits Unlisted plus domain-restriction automatically, without training every uploader on privacy toggles. Onboarding stops depending on a contributor remembering the settings.
Get started now

Folder-level privacy defaults

Set defaults per folder: internal, external-partner, public marketing, retired. New uploads to each folder inherit the right posture without contributor action.

Workspace-wide defaults

Set a workspace-level default that applies unless overridden. Belt and suspenders: the folder default sets fine-grained behavior, the workspace default catches everything else.

Contributor-safe onboarding

New uploaders don't have to learn a privacy matrix. The folder they upload to sets the posture, so onboarding is 'here's the folder for your team' instead of a 20-minute privacy training.

Audit and reporting

Enterprise admins export privacy state across the workspace, filter by folder or uploader, and confirm compliance. Ops gets the audit trail without a manual review pass.

Trusted by marketers, businesses, and video pros around the globe

  • 100+ billion

    video views (and counting)

  • 7+ million

    videos uploaded every month

  • 4+ billion

    minutes streamed each month

What bulk privacy management changes for a video ops team

Privacy stops being one-at-a-time work and becomes governance. Contributors upload without toggling the right mode, admins run bulk changes when policies shift, and the library stays aligned with the security posture the org agreed to. Domain changes and password rotations turn from week-long projects into single actions, and audits like 'which videos are still public?' resolve in seconds.

  • Contributor friction drops

    Uploaders don't set privacy per file. The folder does, and the workspace defaults catch anything outside a folder. The upload flow is fast and safe at the same time.

  • Policy changes ship in one action

    All external videos need domain restriction by Friday' becomes a filter plus a bulk change, not a week of manual toggling. Policy actually gets enforced.

  • Password rotation is one click

    Quarterly password rotation across a partner library, an investor deck folder, or a paid course collection runs in one operation instead of a spreadsheet-driven click cycle.

  • Domain changes propagate cleanly

    New marketing domain, new partner property, or a retired subdomain gets reflected across every video's whitelist in one action. The privacy posture stays current with the business.

  • Audit answers come fast

    Filter the library by privacy state and export. Answers to 'how many public videos do we still have?' and 'which folders have domain restriction on?' arrive in seconds, not days.

  • Retirement is safer

    Old campaigns and stale projects move from Public to Hide from Vimeo in one bulk action, which cleans up SEO surface and shrinks the exposure without deleting the assets.

  • Onboarding scales

    New teams and new departments inherit folder defaults on day one. Growing the workspace stops adding privacy risk to the org.

  • Compliance stays defensible

    SOC 2 and ISO 27001 audits ask about access controls. Bulk operations plus folder-level defaults are the answer that maps to auditor expectations.

  • Combines with SSO for identity-tied access

    Enterprise SSO plus SCIM plus bulk privacy is the trio that keeps video access aligned with employment status. Nobody has orphaned access to sensitive content after departure.

How to manage privacy in bulk across your Vimeo library

Vimeo's bulk privacy tools live in the video library and settings panel. Here's the flow from ad hoc privacy to library-wide governance.

  1. Step 1

    Design a folder structure that maps to privacy posture: Internal, External Partner, Public Marketing, Retired. Each folder gets a default privacy mode and embed rule.

  2. Step 2

    Set folder-level defaults for privacy mode, password (if used), and domain whitelist. New uploads to each folder inherit these settings without contributor action.

  3. Step 3

    Run a bulk audit of existing videos. Select by folder, tag, uploader, or date, and apply the correct privacy mode across the batch. Move retired content to Hide from Vimeo in one action.

  4. Step 4

    Schedule password rotation for partner and gated content. Apply the new password across the batch in a single bulk operation each quarter.

  5. Step 5

    Set up an audit report or export cadence. Enterprise admins export privacy state across the workspace to confirm compliance and catch drift.
Get started now

Find the right plan for you

    Vimeo offers discounts to US-based non-profit organizations and educational institutions. Learn more.

    For more information on feature availability, please reference our pricing page.

    Frequently asked questions about bulk privacy settings

    Yes. Select multiple videos or a whole folder and apply a bulk privacy change. Switch privacy mode across every asset (Public, Unlisted, Password-protected, Hide from Vimeo, Private), apply or rotate a shared password, and update domain whitelist entries in one operation.

    Go to the Help Center
    More to explore
    1/9