12 of the best internal communications platforms for your workforce

Nolan is the director of enterprise content at Vimeo, having held previous roles at IBM and Cisco. He thrives at the intersection of creativity and strategy, crafting stories that don't just entertain or educate but intentionally move audiences toward action.
Nolan Ether
Vimeo employee communications

Every company needs to have good communication among teams to be successful. Communication has effects on productivity, employee engagement, and performance. As today’s work environments are increasingly fast-paced, companies need tools that make it easier to collaborate, spark innovation, and keep everyone on the same page — and on track.

Video keeps growing as a communication channel, plus it has benefits like asynchronous messages, clearer communication, relationship building, etc. In this article, we’ll explain why you should use video for internal communication. We’ll also discuss what to look for when searching for an internal comms solution, so you can choose the best tools to improve your team’s collaboration and engagement. 

How video can benefit employee communication

Internal communication is an essential element of organizational success, as it has several helpful elements in increasing productivity, engagement, and other aspects of a business. Having clear channels of communication within teams leads to collaboration, helps break down silo mindsets, and fosters innovation. When information can be freely shared (and the walls dividing departments are broken down), teams are better equipped to problem-solve and innovate collaboratively.

Video allows asynchronous communication. This enables team members to view and respond to video messages at their convenience so they can continue to stay productive without disrupting their work schedules. Video also enhances understanding by communicating complex ideas through visual storytelling, e.g. graphs and demos, and lowers the chance of misunderstanding by conveying tone and emotion more clearly.

Video communication can also enhance relationships, building trust and rapport among team members to encourage better collaboration. It helps reduce the ​​time spent in in-person meetings, thereby improving productivity. 

Video also provides another way to deliver content to your employees, which can help meet the different ways employees learn. Tools like Vimeo can automatically create captions and translate communications for a diverse workforce. Video also helps you maintain consistent messaging throughout your company. Interactive features allow employees to provide real-time feedback, encouraging participation and communication between employees.

Improve your internal comms with Vimeo 

Types of internal communications software and tools

We’re going to break down the top internal comms platforms in detail. But before we do that, it will be helpful for you to understand the different types of communication platforms and how they work. 

  • Email. A digital communication tool businesses and individuals use to send, receive, and store messages. It’s often used for formal and professional communication — announcements, updates, reminders, etc. — but can also be used for more casual discussions. 
  • Productivity and project management tools. Tools like Trello and Asana let teams organize tasks, track progress, set deadlines, and manage their projects from a central hub. These tools can also be used to plan projects, assign tasks, and keep team members in the loop.  
  • Collaboration tools. These tools — like Slack and Microsoft Teams — can help teams work together. You can have real-time discussions, share documents, and manage your team’s or project’s tasks. 
  • Video conferencing tools. You can conduct virtual meetings using video conferencing tools, such as Vimeo, Zoom, and Webex. These tools are critical for remote work, allowing teams to communicate and collaborate in real-time through screen sharing, breakout rooms, etc. 
  • Virtual event solutions. Platforms like Vimeo, Kaltura, and Cvent enable you to host and manage online events such as webinars, conferences, workshops, etc. They have tools for registering attendees, streaming live, networking, and engagement. 
  • Social collaboration platforms. Tools such as Yammer, Workplace by Facebook, and others are used to communicate and share knowledge among teams. These tools allow for discussions, sharing of updates, and participation in group activities.
  • Company intranets. You can use internal websites or portals, such as SharePoint and Confluence, to store and share your company’s (or team’s) resources, documents, policies, news, and so on. 
  • Instant messaging platforms. Tools like Slack and WhatsApp allow employees to send text messages in real-time for quick discussions. These platforms are often used for ordinary informal conversations and when teams need to collaborate quickly. 

If you’re looking for an internal comms solution, there are some important features and considerations. 

  • Ease of use. Internal communications tools should be easy to use and not require extensive training. Some platforms prioritize the user experience, offering customizable dashboards, straightforward navigation, accessible features, etc.
  • Collaboration tools. A good internal comms tool should support real-time communication, file sharing, and collaborative workflows. 
  • Integration with other tools. Look for an internal communications solution that integrates seamlessly with other business tools(e.g., project management platforms, CRMs, analytics tools). 
  • Privacy and security features. Robust security features like end-to-end encryption and user access control are critical for sensitive information. To protect data privacy, you’ll also want to ensure that your internal comms solution complies with any relevant regulations (e.g., GDPR, HIPAA). 
  • Customization and branding. Some internal comms platforms allow you to customize the tool — such as the video player, registration forms, and online video hubs — to match your company's branding (logos, color schemes, etc.).
  • Real-time communication. You want a comms solution that allows your team to interact in real-time. Instant messaging, video conferencing, and live chat features can facilitate this. Real-time communication helps teams make decisions faster and enhances collaboration, especially for remote and hybrid teams where face-to-face interactions are rare (if ever).
  • Asynchronous communication. Your internal comms strategy needs both real-time and asynchronous communication. So, look for features that allow your employees to create and send messages whenever it’s convenient for them, while recipients can view and respond to them in their own time. You won’t need as many in-person meetings, and it’s especially useful if you have team members working in different time zones. 
  • Content sharing. Shared workspaces, comment sections, and project boards can help you manage team projects. It’s also easier to have discussions when everyone can see what’s being talked about. 
  • Mobile accessibility. Many people work remotely — that’s why it’s important to look for a comms tool that you can access from mobile devices. Look for a tool with a mobile app so your team can stay connected and informed whether they’re in the office or on the go. 
  • Search and organization functions. Search and organization capabilities — like team folders, categories, subcategories, etc. — help your employees access past messages, files, and announcements. With these tools, you can keep a historical record of your organization’s internal comms. 
  • Engagement tools. Allowing your employees to give feedback encourages open communication, which can make your company culture feel more inclusive and transparent. Look for comms tools that let you create surveys, polls, or allow team members to react with emojis, thumbs-up icons, etc. 
  • Analytics and reporting. Having the tools that make internal comms possible is one thing, but you also need to understand how well they’re working. Choose a comms platform with analytics and reporting tools to help you track engagement metrics, identify trends, and improve your team’s communication strategies.

The best employee communications software: A side-by-side comparison

Feature

Vimeo 

Microsoft Teams

Zoom

Webex

Kaltura

Cost 

Freemium, $0–$65/mo

$4-$12.50/user/mo

Zoom Workplace:

Freemium, $0-$18.32/mo


Zoom Webinars: 

Starts at $79/mo for 500 attendees (pricing scales based on number of attendees)


Zoom Sessions: 

Starts at $99/mo for 100 attendees (pricing scales based on number of attendees)


Zoom Events: Starts at $149/mo for 100 attendees (pricing scales based on number of attendees)

Webex Meetings: $0-$22.50/user/mo 


Webex Webinars: $56.25/user/mo


Webex Events: Only available with select Enterprise options, custom pricing


From $150/mo


Limited Trial: 2 webinars for $1


Custom pricing for enterprise


Video quality 

4K HDR


(up to 8K)


Up to 1080p

Up to 720p (Pro, Business, Education, or Enterprise account)


Up to 1080p (Business, Education, or Enterprise account)

Up to 1080p

4K HD

Video library 

Yes 

Yes

Yes

Yes

Yes

Video storage 

25 videos on free plans



Up to 500 videos per seat per year on Advanced plans


Unlimited videos with Enterprise 


Microsoft Teams Essentials: 10 GB/user 

Microsoft 365 Business Basic: 1 TB/employee

Microsoft 365 Business Standard: 1 TB/user 

Pro, Pro Plus, and Business: 5 GB/licensed user


Business plus: 10 GB/licensed user


Enterprise and Enterprise Plus: Unlimited


Zoom Rooms: 1 GB/Zoom Room


Zoom Workplace for Education: 0.5-Unlimited (depending on plan)

Webex Free: Not included (local recordings only)


Webex Meet: 10 GB


Webex Suite: 10 GB


Webex Enterprise: Unlimited


Webex Webinars: Unlimited 


Webex Enterprise: Unlimited 

Priced per TB 

Maximum video, meeting, or stream length

Live broadcast: 12 hours (24 hours with Livestream.com)


Webinar: 12 hours


Venue: Unlimited (Enterprise Plan required)


4 hours


Town halls: Up to 30 hours


Meetings: 


40 minutes on free plans


30 hours on paid plans (40 minutes if only one person remains in the meeting)


Sessions in multiple-session events: 24 hours and 45 minutes

24 hours (40 minutes for Webex Free accounts)

24 hours 

Live streaming

Yes 

Yes

Yes

Yes

Yes

Customizable registration forms

Yes

Yes

Yes

Yes

Yes

Customizable video player 

Yes

Event site customization

Yes

Yes

Yes

Embeddable video 

Yes

No

Yes

Yes

Yes

Event templates 

Yes

Yes

Yes

Yes

Yes

Pre-recorded live events 

Yes

No

Yes

Yes

Yes

Screen recording 

Yes

Yes

Yes

Yes

Yes

Screen sharing 

Yes

Yes

Yes

Yes

Yes

Audience engagement tools 

Q&A

Live chat

Polls

Clickable links

CTAs


Q&A

with voting, filters, sorting, deleting, archiving questions

Raise hand

Whiteboard

Live chat

Reactions (Teams Premium license required)


Surveys

Polls

Live chat

Whiteboard

and more

1:1 chat

Group chat

1:1 video meetings

Messaging and collaboration

Moderated Q&A (multiple choice, rating, ranking, word cloud, quiz, open text)

Live chat

Polls with voting and rating bars

Animated reactions in webinars

Reactions, emojis, and GIFs in messaging

1:1 chat

Group chat

Q&A

Crowd reactions

Polls, votes, and rating bars

Notifications

Bring attendees to stage


Analytics dashboard 

Yes

Yes

Yes

Yes


Number of concurrent speakers 

Live broadcast: Up to 7


Webinar: Up to 7 


Venues: Up to 45 (Enterprise Plan required)


Up to 20 external presenters


Unlimited presenters from your organization


Webinars: Up to 1,000 panelists, depending on the host

Multi-session events: Up to 200 speakers

Webex Meetings: Unlimited (number of visible participants at once varies based on the chosen layout)


Webex Webinars: Up to 500 hosts, cohosts, and panelists (depending on plan) 

Up to 5 speakers and moderators (Limited trial and Business plans) 


Unlimited for Enterprise


Maximum number of attendees 

Live broadcast: 100,000s

Webinar: Up to 100 (Advanced and Premium Plans)

Up to 500 (Enterprise Plan)

Venue: Up to 3,000 (Enterprise Plan required)

Webinars: Up to 1,000


Live events: Up to 10,000 attendees


Town halls: Up to 10,000


Up to 20,000 in Teams Premium


Virtual meetings: Up to 1,000 (depending on plan)

Webinars: Up to 1 million view-only attendees (depending on license)

Zoom Events: Up to 100,000

Webex Webinars: Up to 100,000

Webex Meetings: Up to 1,000

Webex Events (Classic): Up to 100,000

Webex Training: Up to 1,000

Limited Trial: Up to 100


Business: Up to 1,000


Enterprise: Unlimited


Multiple rooms (e.g., question rooms, breakout rooms)

Yes (Venues only - Enterprise Plan required)

Yes

Yes

Yes

Yes

Video editing capabilities 

Trim

Crop 

Cut

Compress

Add video clips, images, music, text, backgrounds, and filters

Timeline editor to rearrange clips

Text-based editing to remove pauses, errors, and awkward words or phrases 


Trim videos

Trim recordings to adjust playback range

Remove unneeded portions 

Save recording highlights as a new clip

Record/dub new audio 

Edit existing audio

Delete audio and video from recordings

Create named segments users can jump directly to during playback

Move a segment of a video

Insert a recording into another recording

Create and edit quizzes

Clip, trim, chop and splice videos

Add hotspots


AI tools 

Text-based editor that removes filler words

Video trimmer

AI video summary

Auto caption

Video highlights

Ask a question

Library search

Search by caption

Auto-generated video titles summaries and chapters


Automatic transcription and summaries with suggested action items

Auto caption

Speaker identification

Auto-generated chapters

Live translations

Generative AI in Teams chat

Search emails, chats, documents, and web 

And more

(Some features require a Microsoft 365 Copilot license)

Highlights and smart chapters

Meeting summaries

AI-generated virtual backgrounds

Email compose

Chat compose

AI image generation

AI translations

and more

Automated meeting and messaging summaries (Vidcast)

Automatic chapter generation 

AI video translation

Background noise removal

Voice optimization

Transcription

Closed captions

AI Audio Codec and Super Resolution using AI 

Real-time translation

AI user-controlled chat

Multi-language dubbing

Highlighting and chaptering

AI-powered content curation 


12 of the top internal video communications platforms  

Of course, we think Vimeo is the best platform for your company’s communications, but we understand that different organizations have unique requirements. Let’s break down the top 12 internal communications solutions, including their pros and cons, and how they stack up to the competition. 

1. Vimeo video communications 

Vimeo is a comprehensive tool for internal communications. Our platform has an easy-to-use production studio that you can access from your web browser, simple screen recording tools, an AI-powered script writer and built-in teleprompter, and a full menu tools for editing your videos. That means you can create screen recordings, hold live streams, host town halls, run virtual company events, and more — all without needing to hire a video production specialist. You don’t have to take it from us — check out how Vimeo Enterprise customers such as Rite Aid, Wise, Paychex, and Starbucks use Vimeo’s tools to supercharge their internal comms. 

Vimeo has many use cases, such as onboarding and training new employees. You can host your training videos on a central platform and keep them secure, ensuring employees have all the materials they need to work through training at their own pace. 

You can also use Vimeo to host internal events like webinars, team meetings, and leadership communications. Set permissions so that only the right people can access them. Recording and sharing team update videos or project discussions is also easy. Integrating Vimeo with other tools — Slack, Asana, etc. — allows you to keep your team updated about new uploads, comments, and changes. 

Vimeo Central — available to Enterprise users — has a comprehensive analytics dashboard. So you can keep tabs on how engaged your team is and whether your comms are having the desired impact. It also has team-level analytics so you can easily track what team members have watched a video and how long they watched, meaning you can quickly determine who still needs to complete training. Vimeo Enterprise customers can also leverage our new Analytics API to get a more complete understanding of how your employees are engaging alongside existing data and systems like Tableau, Looker, and PowerBI.  

Pros

  • Numerous use cases for internal communications
  • 4K HDR video quality (up to 8K) 
  • 720p or 1080p streaming quality with adaptive bitrate technology 
  • Browser-based production studio 
  • Audience engagement tools 
  • Seamless integrations with tools like Slack and Asana for notifications and updates
  • Comprehensive analytics with Vimeo Central (who watched, how long, etc.)
  • Analytics API to monitor engagement alongside other data and tools (Tableau, PowerBI, Looker, etc.) 
  • Collaboration tools, such as commenting and leaving feedback on videos
  • Embeddable, customizable video player   
  • Privacy settings and access controls
  • Branded invitation and email reminders
  • AI script generator and online teleprompter 

Cons

  • No live chat outside of events
  • No real-time content collaboration 
  • Video storage limits (based on plan)
  • Some features may only be available on higher-tier plans 

Streamline internal communications with Vimeo 

2. Kaltura video communications

Kaltura’s internal communications solutions engage employees through interactive webinars, town halls, product launches, and training workshops. The platform ensures employees remain actively involved with live polls, Q&A, crowd reactions, and the option to upgrade attendees to presenters. AI-integrated tools automate event planning, and customizable designs offer branded events.

Following the event, Kaltura’s platform supports re-purposing content by allowing you to quickly edit the full video into short clips, making valuable takeaways available across the organization. Of course, on-demand access to recorded sessions extends the reach of internal communications, while the video portal and analytics dashboard assist with tracking and measuring performance to help refine continuous improvement of employee engagement and learning initiatives.

Unlike Vimeo, Kaltura doesn't have an in-built recording studio, AI script writer, or teleprompter. Instead, it provides custom video hosting solutions, meaning customers have to choose the features they want—storage, video recording, webcasting, etc. The customization is nice, but it adds up fast.

Pros

  • Interactive features like live polls, Q&A, and crowd reactions
  • Customizable templates 
  • AI-generated promotional materials
  • Analytics dashboard
  • Integrations with learning management systems (LMS)
  • Dedicated virtual classroom

Cons

  • Customized, a-la-carte style solutions, which can be costly 
  • Video storage is priced per TB
  • No built-in recording studio 
  • Plugins and integrations are managed through API access, posing potential security concerns

3. Zoom video communications

Zoom offers several tools, such as video conferencing, team chat, events, and many other tools intended for communication with your internal team. Your team can use team chat to collaborate in real time with text messages, file sharing, and threaded conversations. You can also connect with tools like email and calendar systems to keep your team organized.

Zoom also has a solution designed specifically for larger, more complex corporate events such as company-wide meetings, training sessions, town halls, etc. — all of which allow you to create virtual breakout rooms, Q&A, and polls.

While Zoom has basic editing functions—you can trim videos, create and move clips, and dub audio—it pales in comparison to Vimeo’s extensive suite of video recording and editing tools. The good news is that Vimeo connects with Zoom, which means you can easily transfer your Zoom videos to Vimeo and utilize our advanced tools for viewing and editing videos.

Pros

  • Branded event registration pages and emails
  • Attendee engagement tools like Q&A and polls
  • Up to 1 million view-only attendees (based on plan)
  • Analytics
  • Zoom AI Companion automatically summaries, highlights, and next steps 
  • Automatically generated speaker bios, lobby announcements, and event descriptions
  • Screen sharing and recording 
  • Video library 

Cons

  • Limited video editing tools
  • No AI script generator or teleprompter
  • Some features are only available on higher-tier plans
  • Maximum video quality is 1080p (no 4K or 8K)

4. Wistia video communications

Wistia offers a robust set of internal communication tools that streamline team collaboration and feedback processes. Users can give feedback directly on the video timeline, commenting frame by frame. Wistia centralizes feedback and lets users tag others to ensure no comments are overlooked. You can also organize videos with custom tags and folders, making it easier to manage large content libraries.

If your team works on video projects, Wistia has simple ways to control who can view, edit, and share videos. It also connects with other video production and marketing tools so your team can create, edit, host, and share videos within the organization and track performance and engagement.  

On the downside, when compared to Vimeo, Wistia offers fewer audience engagement tools, and its editing capabilities are limited. There’s also limited video storage and limited video lengths — just 2 hours for live streams and webinars. 

Pros

  • Browser-based platform 
  • Customizable video player 
  • Collaboration tools such as timeline feedback
  • Integrates with project management and marketing tools 
  • Analytics
  • Private link sharing, password protection, and admin permissions 

Cons

  • Limited video storage 
  • Low attendee limits
  • 2-hour time limit for live streams and webinars  
  • Limited editing capabilities 

5. Microsoft Teams

Microsoft Teams has numerous internal communications features, such as dedicated groups or channels for different projects or departments. Team members can chat, share files, and collaborate in real-time. It’s particularly useful for remote or hybrid teams — providing a central platform for video conferencing, sharing files, and managing tasks.

You can create announcement channels for company-wide communications and hold live events — town halls, webinars, etc. — with live translation, automatically generated closed captions, and an analytics dashboard. Teams is great for real-time collaboration but has limited video editing features. You also can’t embed your videos on external sites like you can with other internal communications tools, which can limit the reach of your content compared to platforms like Vimeo. Also, remember that you’ll need a Copilot license to use its AI tools — which adds to the cost — and can only have up to 1,000 attendees for each live event. 

Pros

  • Automatic closed captions, chapters, and summaries
  • Automatic transcription and summaries with suggested action items 
  • Unlimited presenters from within your organization (up to 20 external presenters) 
  • Generous 30-hour time limit for town halls (4 hours for webinars)
  • Live translation 
  • Video library 
  • Analytics dashboard 

Cons

  • No video editing capabilities 
  • No AI script writer or teleprompter
  • Limited video-sharing capabilities 
  • AI tools require a Copilot License
  • 1,000 attendee limit 
  • Videos are not embeddable 
  • Maximum 720p video quality for live events, 1080p for 1:1 meetings 

6. Panopto video communications

Panopto offers features that support both live and on-demand video content. It has a video player you can customize, video analytics, and a video library. You can also embed videos on other tools and sites. There are no attendee limits for live events, but on the downside, you can’t simulcast to social media. 

Panopto offers tools such as polls, surveys, and quizzes, but it has limited interactive capabilities compared to Vimeo, which offers live chat, Q&A, clickable CTAs, and more. You can’t customize registration forms for events with Panopto, but it does have video analytics and content management features, such as a searchable video library with Smart Search, an AI feature that indexes spoken and on-screen content.

Pros

  • Pre-recorded live events
  • Remote and multi-cam recording 
  • No attendee limit
  • Customizable video player with embeddable video 
  • Video library and analytics
  • Camera tracking
  • Auto-generated transcripts, captions, table of contents, and action item triggers 

Cons

  • No customizable registration forms
  • Limited video editing tools 
  • Audience engagement tools are limited to polls, quizzes, and surveys 

7. Webex video communications

Webex has a suite of collaboration tools that allow organizations to communicate in real-time through different digital channels — WhatsApp, SMS, etc. — that their employees are already using day to day. Companies can customize their corporate communications with Webex with rich content such as videos, photos, and interactive messages. It also has automated workflows for managing background information submissions, processing requests, and other HR-related functions that involve two-way messaging. 

Webex has a few critical downsides, though — particularly related to content creation, editing, and distribution. There are limited video editing tools, for instance. So, if you need to edit a video, you’d need to export the video from Webex and import it to another platform that offers editing features. This is a considerable downside compared to Vimeo, which has lots of editing options — no need to use a third-party tool if you want to tweak or repurpose your content. 

One major inconvenience is that Webex uses a proprietary video format (.wrf), so exporting and importing videos between Webex and another platform can be a hassle. You have to convert a video from .wrf to another format to upload and edit it in another tool. That said, Vimeo integrates with Webex to automatically upload your Webex recordings — so you don’t need to spend time converting file formats, and you can take advantage of Vimeo’s advanced tools to perfect your comms videos. 

Pros

  • Customizable video player and registration forms
  • Pre-recorded live events 
  • Generous 100,000 attendee limit 
  • Audience engagement tools like Q&A, chat, and emoji reactions
  • Real-time translation in more than 100 languages
  • Multi-track events
  • Build virtual communities 
  • Videos can be up to 24 hours long 

Cons

  • Video quality up to 1080p (no 4K or 8K)
  • No AI script writer or teleprompter 
  • 40-minute stream, meeting, or recording length on Basic plan 
  • Limited editing and content repurposing tools
  • Webex Events is only available with select Enterprise plans
  • Proprietary video format (must convert files to upload or after exporting)  

8. Cvent video communications

Cvent offers a complete suite of tools for managing internal events like sales kickoffs, employee recognition programs, training sessions, and even large-scale physical or virtual events. . Cvent includes features for event registration, engagement with attendees, and post-event analytics. One of those unique features is its Attendee Hubs, which help create engagement before and after events to keep audiences engaged even when they aren’t at an event. Cvent also integrates with third-party tools and provides AI-based networking recommendations to maximize attendee interaction.

Compared to Vimeo, however, Cvent has a few crucial disadvantages. It has limited customization options, so it’s not as flexible for unique event branding or workflows. It also has limited documentation and support resources, which means you might be on your own to resolve any technical issues. Vimeo integrates with Cvent so that you can embed your Vimeo videos in your Attendee Hub and other Cvent sites. This allows you to promote registered attendees before an event, show highlights from past events, and feature testimonials.

Pros

  • Attendee Hubs for engaging audiences before and after events
  • Third-party integrations with CRMs and other tools 
  • Audience engagement tools
  • On-demand content library 
  • Analytics 
  • Up to 1,000 attendees on Pro plan, 5,000 on Premium plan
  • Generous 24-hour webinar time limit
  • Multiple speaker and content layouts
  • Automatically generates session summaries 
  • AI can connect attendees with appointments, discussion groups, gamification, and more

Cons 

  • Limited training resources and support documentation 
  • Limited customization options 
  • No content repurposing tools
  • Must request a quote for pricing 

9. Loom video communications

Loom has several tools built to improve internal comms, with a focus on asynchronous video. Since it’s essentially a screen recording tool, it’s best suited for sharing presentations, tutorials, and updates without needing to interact live. You can record videos, trim them, and stitch clips, and you get basic editing features to improve content. You can customize the video player, publish, and share an organized library of videos. Commenting, emoji reactions, and integrations help boost team engagement.

Some of Loom’s internal communications benefits are related to its asynchronous nature, which helps remote teams stay connected. The platform supports flexible announcements—like company-wide updates—and engages users by allowing them to give feedback and respond within video threads. It also includes features such as confetti and employee spotlight videos.

However, Loom has some disadvantages compared to Vimeo. Its absence of live-streaming functionality is a drawback for teams requiring real-time interaction. Loom’s editing features are also not special, and its AI tools—such as automatic filler word removal and editing based on transcriptions—are locked to paid plans. Its free plan also includes a five-minute per video length limit, which may not be sufficient for more in-depth internal communications.

Pros

  • Simple screen recording
  • AI workflows  
  • Asynchronous communication
  • Video library and team folders for collaboration
  • Analytics dashboard
  • Commenting, emoji reactions, and other engagement tools
  • AI-powered filler word and silence removal 
  • Auto-generated chapters

Cons

  • Limited to 5-minute recordings on the free plan 
  • Limited to 25 videos on the free plan
  • No live streaming capabilities 
  • No video templates
  • Limited editing and AI tools limited to higher-tier plans 

10. Brightcove video communications

Brightcove offers various tools to help enterprises improve their internal communications, using video to increase engagement and optimize business processes. Through its Communications Studio and Enterprise Video Suite, Brightcove focuses on corporate video solutions, live streaming, and secure content delivery. These tools enable businesses to host live town halls, run internal meetings, and organize knowledge-sharing sessions. Brightcove also provides 24/7 linear streaming for organizations that need to broadcast training materials and other internal communications continuously.

The company’s solutions also prioritize security, with elements like single sign-on (SSO), content protection methods, and IP address—or domain-based restrictions. They also offer a video gallery for businesses that need to interact with employees across multiple locations and teams, as well as detailed analytics to track viewer engagement and maximize content strategy.

With that said, Vimeo’s platform is easier to use, and our integrations work seamlessly, while Brightcove can be complicated for the average user, requiring more technical know-how to set things up and configure it. Also, Brightcove’s pricing model is aimed at enterprise clients and is not publicly available, and it was recently acquired by Bending Spoons. That could mean changes or service interruptions in the future, making other video platforms more reliable options, at least in the short-term.

Pros

  • 24/7 linear streaming
  • Customizable video player
  • Automatically generated tags and descriptions
  • Detailed analytics
  • Unlimited storage
  • Editing capabilities 

Cons

  • Can be complex to set up integrations 
  • Pricing is not disclosed publicly
  • Recent acquisition may lead to service disruptions or changes

11. Dacast video communications

With Dacast you can stream live corporate events, training, and internal communications. It has a customizable video player that’s ad-free and works with all devices, a secure integrated paywall to monetize your videos, and robust analytics for tracking of performance. All data belongs to you, and you have complete control over it — and you can download in case you need it when you stop using Dacast.

Video quality is limited to 1080p HD on Dacast (it does not support higher resolution content such as 4K or 8K), which can be a negative for organizations that need ultra-high-definition video. It does not feature native video editing, so the creator must use a third-party tool to edit their content. Also, the lower-tier paid plans have stricter bandwidth limitations, which could hamper the high-volume streaming needs of some organizations. Unlike Vimeo, Dacast doesn’t have a free trial, which may make it difficult for new users to decide whether the platform is worth a subscription.

Pros

  • Customizable video player
  • Live captions and subtitles
  • Chapter markers
  • Geographic and domain-based access controls
  • Video library with categorization 
  • Create playlists 

Cons

  • Video quality limited to 1080p (no 4K or 8K)
  • Lacks built-in chat capabilities
  • No video editing tools
  • Limited bandwidth on lower-tier plans
  • No free trial 

12. RingCentral (formerly Hopin)

RingCentral provides a variety of communication tools for enterprises, focusing on video meetings, webinars, and managing workforce engagement. You get AI-powered transcriptions, post-meeting summaries, and highlights, and supports high-definition video and audio. There are also tools like virtual backgrounds, noise reduction, and breakout rooms. It also has a mobile app, so you can easily switch between devices.

RingCentral has an easy-to-understand webinar platform with customizable registration pages and event venues. You can host up to 100,000 attendees, and it has features like networking areas, breakout sessions, and vendor expo booths. However, RingCentral has some significant downsides compared to Vimeo — there are no tools to repurpose your content and no way to embed a live video player on your site. RingCentral’s pricing is also scaled based on attendees, and events are limited to just three hours. 

Pros

  • Customizable registration pages
  • Attendee networking area with random matching 
  • Vendor expo area
  • Reception area with event summary, schedule, and other info
  • Branded virtual event venue 
  • Up to 100,000 attendees
  • Third-party integrations 

Cons

  • Pricing is scaled based on the number of attendees, which can be expensive 
  • No content repurposing tools
  • 3-hour event limit
  • Lacks an embeddable video player 
  • Some features are only available on higher-tier plans

Internal communications FAQ:

Can I hide my videos so only my team can view them? 

Indeed, the vast majority of internal communications platforms have options for privacy settings, so you can choose to only give a select range of users or teams permission to view your videos. An internal comms platform, such as Vimeo, also allows you to limit embed options wherever your videos appear externally, thus preventing outside users from sharing them.

Can I host secure internal company events online? 

Yes, most internal comms platforms include secure video conferencing with password protection and access controls for internal events. Other security features might include secure login methods, such as single sign-on (SSO) and two-factor authentication (2FA), encryption, and data protection regulations, such as GDPR compliance, to keep sensitive data safe.

Can internal comms platforms be integrated with other software tools?

The majority of internal communications platforms integrate with external tools to help you streamline projects, HR, your CRM, cloud storage, etc. For example, Vimeo integrates with CRMs, marketing platforms, and other solutions that include Zoom, Webex, and Cvent, which make uploading and editing videos produced within the platforms easy.

How can internal comms platforms support remote or hybrid teams?

These platforms provide capabilities like real-time messaging, asynchronous communication, video calls, file sharing, and collaboration features, enabling teams to communicate and work together effectively regardless of location.

How do internal communications platforms track engagement and effectiveness?

Many platforms come with built-in analytics and engagement metrics that track things like message reads, video views, participation in discussions, and employee feedback submissions to help measure communication effectiveness. Since you can track who watches your videos and for how long, you can also tell if your employees complete the videos they’re required to watch.

How do internal comms platforms improve employee engagement?

Internal comms platforms ensure employees feel more connected and valued by building transparent two-way communication, recognizing individuals with recognition tools, keeping them updated in real-time, and creating spaces for feedback. Internal comms solutions like Vimeo also offer audience engagement tools such as Q&A, polls, and live chat to drive more interactivity during meetings, webinars, and other forms of communication.

Conclusion: which platform for workplace video communications is best for you?

The subtleties of internal communication are vital to any successful organization. Choosing the right tools will help you increase productivity, collaboration, and information across teams. Although there are other options in internal communications, video is powerful, clear, easy, and flexible communication that connects and tightens bonds.

While many different platforms can facilitate seamless video sharing across an organization, Vimeo stands out as a top contender for internal communication. Given its extensive feature set, which includes sophisticated video production tools, integrations with other business-critical tools (Slack, Asana, etc.), and powerful analytics that can measure engagement, Vimeo is a top contender.

Our easy-to-use platform, robust privacy and access controls, and features to make your videos interactive make Vimeo the ideal solution for hosting internal events, onboarding, training, and beyond. Vimeo also supports live and asynchronous video communication, meaning your team can stay connected regardless of their locations or schedules.

If your company needs to improve its internal communication, Vimeo is the clear winner. Our intuitive interface, customization options, and advanced video management features communicate your messages clearly, securely, and effectively.

Enhance your internal communications with Vimeo

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